1. Collect membership dues
2. Verify proxies and voting members
3. Call to order by Chair
   1. Welcome
   2. present agenda
   3. answer meeting procedure questions
4. Read and approve minutes of November 2009 AGM
5. Corporation president report
6. Convention chair report
7. Treasurer interim update
8. Election of one director
9. Proposed Motions
   1. 2011 Enabling Resolution
   2. By-law amendment
10. Other new business
    1. discussion of future plans
11. Announce fall annual general meeting date
12. Adjournment of corporate general meeting

The Science Fiction and Fantasy Society of Upper Canada, sponsoring corporation of SFContario, will hold its spring general meeting on May 2, 2010 at 1:00 PM at the World’s Biggest Bookstore, 20 Edward Street, Toronto. The meeting will be held in the second floor meeting room (ask the staff if you need help finding it).

The meeting will take about an hour. The agenda will include election of one director and proposed motions including an enabling resolution for the 2011 convention and a by-law amendment. The meeting will be followed by a SFContario 2010 committee meeting. Meeting agendas will be posted later this week to the SFContario blog.

Charter members may vote at this meeting. Other paid members are welcome to upgrade to charter memberships; otherwise, attendance at this meeting will count for the “two meetings in the past two years” rule in the by-law for voting at future meetings. A Skype conference call will be arranged to facilitate participation by voting members who cannot physically attend the meeting in person. Voting members who cannot attend in person, online, or by phone may give a proxy to an attending voter.

This announcement will be posted to the SFContario blog, the Facebook group, the Google Groups mailing list, and will be bcc’d to other charter members. Questions or suggestions may be directed to con2010-at-sfcontario-dot-ca, or just posted to the Google Groups mailing list. The corporation general meeting and the concom meeting are open to the public. After the concom meeting, anyone interested may join us for dinner in the area. We look forward to seeing you on Sunday!

[from archive Nov 22]

Here are the minutes from our AGM. Thanks to everyone who attended, and we hope the convention runs as smoothly as our meeting did!